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Specialization

Administration & Office Support

Preferred Years of Experience

1 - 3 years

Available Slots

1

Application Deadline

Aug 15, 2018 Login to Apply

Job Description

Terragon Group - We pride ourselves as a new Media business focused on Africa. We have built a strong competence across the new media ecosystem comprising mobile, online and content. Within digital, we understand the interplay between content and platform and we have business verticals that deliver on both components of the digital world.

Responsibilities

  • The Admin Officer will be responsible for control & security of, and accessibility to, all company documents.
  • Also responsible for executing daily administrative and operational functions, and providing administrative support to the Legal team in the day to day functions of the department.
  • He manages the filing, storage, and security of documents, contracts, and letters for proper record keeping.
  • Photocopying, sorting, and filing of documents.
  • Develop an efficient filing system to make updating and retrieving files easier.
  • Assist with preparation of documents.
  • Deal with all requests to access files and retrieve documents, and keep logs of outgoing documents.
  • Assist with creation of and maintaining the Records Management System, including the maintenance and management of active and archived records.
  • Maintain document security and confidentiality of information in accordance with organizational policy and legislative requirements.
  • Assist in the formulation, implementation, and review of filing policies and procedures.
  • Monitor inventory of files, paper clips etc. and report shortages.
  • Assist with administrative duties as required.
  • Other duties of a related nature that may be assigned from time to time.

Qualifications/Competencies Required

  • OND (or Similar level qualification)
  • At least 1 years’ experience in a document management or similar office administration role.
  • Good communication skills.
  • Time & self-management skills.
  • Relationship Management.
  • Teamwork.
  • MS Office tools (particularly MS Word and Excel).
  • Ability and willingness to work longer hours when required, and meet tight deadlines.
  • Willingness to learn.


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